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DateTimeResponsibilityDeliverables

 

09:00

SI Content Release Lead

Authoring begins for December 2021 International release.

Request update for root concept and synonym.

Check for and request updates to validation to align with large scale changes to content development (e.g. axiom, GCI, concrete domains etc).

SI Content Release Lead to check Daily Build RVF report daily to ensure no failures in the "Traceability Service" assertion(s).  These will provide advanced notice of the type of failures we currently don't find until Release time (items missing from the RF2 manifest, package formatting issues, etc), so that they can be fixed well before the release.

 

12:00SI Devops TeamSetup new automated JIRA tickets to be generated from the parent International Release ticket, for all Mapping steps below (both internal and external)

  

12:00

SI Content Release Lead


No further batch loads or bulk updates.

No further promotion for projects that have large scale changes for example promotion from the Community Content or changes to foundational hierarchies likely to have impact across other content.

Cross check that all MRCM changes have been made and the associated content changes completed (i.e. no MRCM errors on Main). No further changes to MRCM.

  

17:00SI Release ManagerCreate the module dependency records for the next release.

09:00

SI Content Release Lead

Notify Content Team about forthcoming release close and aim to complete project promotion in advance of cut off to prevent last minute issues for the Mapping Team.

Suzanne SantamariaFarzaneh Ashrafito conduct Preliminary content review for conflict with LOINC agreement.

LOINC tasks to be promoted in LOINC project (where applicable) before content versioning.

LOINC project to be promoted to parent- code system Farzaneh Ashrafi and Suzanne Santamaria

12:00

SI Content Release Lead



Last day for the Content team to promote any changes intended for release in the current editing cycle.

12.00 - CONTENT CUT OFF - Final project promotion!

Content team may continue to author after final project promotion and until the authoring platform is under maintenance window, but must not delete any new concepts or components that have already been promoted for the December 2021 release. No project promotion until further notice.

 

00:01 - 05:00

WCI 

  • 00:00 - WCI to SUSPEND DRIP FEED FOR TONIGHT AND TOMORROW NIGHT
  • 02:00 (or immediately after the Daily Build/Snapshot provided by DevOps post-versioning is available if Rick Wood  can automate this?) - WCI to completely remove SNOMED from the Mapping Server + upload the latest version.
  • 03:00 - WCI to validate the Release Mapping Server
  • 04:00 - WCI to lift maintenance window and allow Mapping Team to access other projects ONLY (GMDN, MedDRA, etc)
    • RW 2021-12-13: All steps completed.


09:00

SI Mapping Team




Mapping team to finalise any last mapping from the final content that came through after yesterday's 12:00 content cut off (or any issues identified during the Mapping Server validation process), and then Resolve their "Mapping Complete" ticket to confirm that "Mapping QA complete".

NB  this is using the content from yesterday's final promotion cut off at 12:00, as the Daily Build feed then ran at 01:00

09:00

SI Content Release Lead


SI Content Release Lead performs final content review and validation in the current release branch:

  • Confirm root concept has been updated - January 2022 release.
  • Review RVF report.
  • Review MRCM report.
  • Check the exceptions list for all components listed during the current release cycle.
  • Run 'Inactivated concept in ref set' report.
  • Spell check/ check descriptions file for inaccuracies or typos.
  • Reporting platform release validation section - KPI patterns, case sensitivity, duplicate terms, release issues report, validate inactivations report.
  • Reporting platform release statistic section - Concepts changed, Inactivated concepts, New components, New descriptions, Release stats, Summary component stats.

 

09:00SI Release Manager

(October/November/January 22 INT Releases ONLY) - DOUBLE CHECK THAT SEP + LATERALIZABLE REFSET GENERATION PROCESS HAS BEEN RUN BEFORE KICKING OFF TEST BUILD(s)

 

11:00

SI Release Team

Initial handover meeting - once all signed off, full validation of initial content + fixing of all issues that it is possible to resolve before versioning.

 

12:00SI Release Manager

Andrew Atkinsonto update the devops Report ticket with the relevant 2x release packages so there's no confusion (eg)

INFRA-8071 - Getting issue details... STATUS

12:00

SI Mapping Team

12:00 - MAPPING CUTOFF   (This is using the content from last night's Daily Build feed (run at 01:00))

12:00

SI Content Release Lead


SI Content Release Lead to create 2x new tasks in authoring platform project 'Release mapping upload project', to accept the upload of the new Map files Delta's (one for SimpleMap + one for ExtendedMap delta files).

SI Content Release Lead to email the 2x new tasks to WCI (Rick WoodDeborah Shapiro + support-si@westcoastinformatics.com) for use in the map uploads.

 

12:00 

SI Devops Team

Manual/automated backup of Mapping Server Chris Morristo automate when possible...

12:00 - 17:00

WCI 

  • 13:00 - Mapping Server is Cloned over to the Release Mapping Server (can be done immediately after the backup is complete if WCI can automate this?).  FYI   This is only necessary if there are definable risks of the Content changing between now and the Published Production release at the end of the month
  • 15:00 - WCI generate ICD-0 + ICD-10 map files and QA reports checked
    • Potential for some discussion with Donna if any red flags in these reports...
  • 16:00 - WCI send ICD-0 + ICD-10 FINAL map files to SI Release manager before close of play
  • 16:00 - WCI upload ICD-0 + ICD-10 FINAL map files (with BLANK EFFECTIVETIMES) to the termserver, using the RF2 Swagger upload process 
  • 16:30 - WCI to confirm to SI Content Release Lead + SI Release Manager that map upload is complete and validation can continue.
  • 16:30 - SI Content Release Lead to validate + promote the two Map file tasks to MAIN
    • Backup plan:  If there is a Critical (P1) issue found in the final content (shouldn't be due to the new task/project validation, but we need an emergency process just in case), then WCI can import a specific fix branch straight into the Cloned Release Mapping Server, without bleed through from the next month's content.  However, this should only be used in the genuine emergency situations...

14:00

SI Content Release Lead

Suzanne SantamariaFarzaneh Ashrafito conduct final content review for conflict with LOINC agreement.

 

15:00SI Release Manager

For the first few releases the SI Release Manager should run an initial full Release against the UN-VERSIONED content, to ensure no failures in the "Traceability Service" assertion(s) in the RVF report.  These will provide advanced notice of the type of failures we currently don't find until Release time (items missing from the RF2 manifest, package formatting issues, etc), so that they can be fixed well before the release.  

Versioning to proceed once SI Release Manager confirms that there are no Critical issues in this build.

***** NOTE there will be some false positives in the new Traceability Assertions (assertionUuid: "b7f727d7-9226-4eef-9a7e-47a8580f6e7a") until the map files can be finalised and uploaded to the termserver (see below) the number of failures should exactly match the number of records across BOTH map file delta's - so if this is the case these can be ignored until the map files are uploaded to the termserver in a few days...

16:00

SI Devops Team


If any Critical fixes have been required, we need to:

  • Push them back through to MAIN before versioning
  • Re-run the Daily Build manually in order to ensure that the Mapping Server picks up the latest version

 

11:00

SI Release Team


Final handover meeting - final cross check to ensure that all validation complete, and any last minute tasks (refset generation, final Mapping updates from last night's drip feed, etc) are complete before versioning green lit.

12:00 - 17:00

SI Devops Team


Technical team release tasks (as and when initial validation is signed off at each milestone)

  • *** Maintenance screen to be raised in Production ***
  • termServer branching and Release versioning   (DevOps to raise tickets themselves as per Terance's request)
  • Snapshot used to provisionally bring the AP validation etc back up again today, so that it works for the interim period until the new Production release package is signed off tomorrow (on the 16 Nov this cycle)...
  • Provisional date to drop Maintenance & re-open Content authoring for next editing cycle - providing no Critical issues identified...
    • *** Maintenance screen to be lifted in Production ***
  • Once authors confirm Editing has re-commenced:

    • run the test upload into Dev browser to ensure no issues.
    • re-configure the Daily Build + Daily Build browser to work in the next Editing cycle -

    Performing this step early allows the daily build to report on the next monthly release content, for both authoring validation and external use.  New unreleased content will hidden in the main browser until the effectivetime.  If any content has to be removed due to urgent issues we will need to back-out and reimport the International data.

  • Reminder to WCI to cut off mapping drip feed (but NOT clone over to Release Server until Mapping Team confirms that both ICD-0/ICD-10 + GMDN maps are all updated based on Content + latest GMDN content.

14:00

SI Release Manager


New versioned Release Build (including both ICD-0 + ICD-10 maps from termServer) is created and validated by SI Release Manager

***** MANIFEST CHANGED TO PULL MAP FILE DATA FROM SNOWSTORM INSTEAD OF EXTERNALLYMAINTAINED FOLDERS ******

18:00

SI Release & Devops teams

Once Final, versioned Release Build is signed off by SI Release Manager, it is handed over to DevOps to update the Daily Build, plus all AP validations, etc

As this can take a few days (depending on when the weekends fall this cycle, etc), in the interim DevOps will use the provisional Snapshot release from the versioning process in order to ensure minimal downtime for these services.

18:00

SI Content Release Lead


?18:00? - AUTHORING + MAPPING RE-COMMENCE

Restart content editing for the next release cycle in the new release branch on authoring platform.

Project promotion is also clear to commence from this point onwards.

Maria Braithwaite SEND NOTICE to Content team members - all existing tasks must be rebased to prevent problems with the classification (until we can automate all rebases then rebasing the tasks is also needed. Dev Ops will still rebase all projects each release).

Mapping Drip Feed switched back on (but mapping tool will not be back up to date until first drip feed run later tonight).

01:00 -  09:00

WCI (AUTOMATED)


  • 01:00 - Daily Build first run after Versioning 
  • 02:00 - Mapping Drip feed first run after Versioning - WCI to inform SI Mapping Team that they can re-commence mapping

09:00SI Mapping TeamDonna and Mapping Team are able to re-start International Mapping work for the next cycle.

  

09:00

SI Release Manager

SI Mapping Team

WCI

DR PLAN:  If there is a Critical (P1) issue found in either the Map files or the final SNOMED CT content (shouldn't be due to the new task/project validation, but we need an emergency process just in case), then WCI can import a specific fix branch straight into the Cloned Release Mapping Server, without bleed through from the next month's content.  However, this should only be used in the genuine emergency situations...

-

09:00

SI Release Manager

SI Content Release Lead

Full manual + automated validation of the versioned content.

Lateralizable and SEP ref sets. (BUT ONLY IF NEW AUTOMATION OF THESE REFSETS IS STILL NOT YET AVAILABLE).

-

09:00

SI Content + Mapping Teams

Preparation of release notes.  (REQUIRED FOR DECEMBER 2021 RELEASE - BUT ONLY AS PROVISIONAL MEMBER RELEASE NOTES FOR UPCOMING JANUARY 2022 RELEASE).

12:00

SI Content Release Lead

Handover of release notes to SI Release Manager(REQUIRED FOR DECEMBER 2021 RELEASE - BUT ONLY AS PROVISIONAL MEMBER RELEASE NOTES FOR UPCOMING JANUARY 2022 RELEASE)

17:00

SI Release Manager

MEMBER RELEASE to community

  • Include full comms to explain process + package changes due to Frequent Delivery
  • Explain why this release is slightly different (due to non published interim soft launch releases)
  • Confirm how the standard Monthly releases will look from February 2022 onwards
  • Include notes to test Delta Generation Tool if they'd like

09:00SI Devops Team

Once Release Manager confirms Member release is published:

  • ???Update all Production systems (authoring platform, browser) using the S3 published Member package??? Only if required???

09:00SI Release Manager

Review Member Release feedback and investigate/prove any potential issues

Resolve any technical / packaging issues, and update Release Notes (if required)

09:00SI Content Release Lead

Resolve any content issues reported

Confirm Release Notes are updated (if required)

09:00SI Release ManagerEnsure any and all fixes are included in versioned branch

09:00SI Release Manager

Build final Production release for January 2022

Run full regression testing and fix any subsequent issues

17:00

SI Release Manager

PRODUCTION RELEASE to community

  • Include full comms to explain process + package changes due to Frequent Delivery
  • Explain why this release is slightly different (due to non published interim soft launch releases)
  • Confirm how the standard Monthly releases will look from this point onwards
  • Include notes that Delta Generation Tool is available to use if they'd like

09:00SI Devops Team

Once Release Manager confirms Production release is published:

Team notifications:

TeamStakeholders to notify
SI Release Manager
SI Content Release Lead
SI Devops Team
SI Content Team
SI Mapping Team
WCI
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