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| Product | Type | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimation of number of records removed/ added to refset this cycle PRIOR to migration | External review completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (including providing BOTH migration reports) | RELEASE STATUS | |||||||||||||||||||||||||||||||||
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| DICOM | Freeset | Maria | Annual - Q3 | YES | Yes sent to David Clunie 2nd9th July 2020 | Prior to migration – 0 changes2021 Feedback received from David 19 July 2021, multiple inactive concepts that require discussion report sent back to David 19 July 2021 for further clarification. | Total members July | 2019 2020 release = | 76507712 | Changes for Total members July | 2020 2021 release | Removed = 5093 Moved to vet extension = 2695 Other inactive concepts = | 20101 | Added replacement Replacement for inactive | concepts = | 7 concepts89 | Added Add new | for CRS requests = | 75 conceptsYes - updates sent back to David 7/7/2020, further discussion and final sign off from David received 17 July 2020 | July 2nd 2020 | July 2nd 2020 | migration_dicomJan20195491000003105_20200702.xls | dicomJan2019_10674862_20200720_085219_ExportReport.xls | Yes | Yes | 72 Remove no replacement = 1 | Response from David 29 July 2021, outstanding issues logged as CRS requests for future resolution with International content | 1st July 2021 | 5 July 2021 |
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No export report, unable to run via ref set tool due to migration having been done by WCI | 30 July 2021 | 30 July 2021 | ***************** QUESTION - SHOULD WE HAVE RELEASE NOTES NOW WE HAVE MOVED TO RF2 FORMAT???? ****************** | |||||||||||||
| ERA-EDTA | Freeset | Yong | Annual - Q3 | YES | ???? | Yes, send to ERA-EDTA | No changes in the July 2020 release. | Yes | July 2nd 2020 | July 6th 2020 | Yes | Yes | 1st July 2021 |
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| Yes - 19/07/21 | Yes - 19/07/21 | Production Release complete and sent to Yong for final review on 23/7/21 - signed off on 26/7/21 | |||||||||||||||||||||||||||||
| ICNP Nursing Practice Refset | Reference Set | Annual - Q3 | NOT THIS YEAR ******* We need to be VERY CAREFUL in 2022 that the scope of new ICNP Refset covers ALL concepts in the old Nursing Activities + Nursing Health Issues, OTHERWISE it’ll remove pre-existing Nursing concepts we want to retain! ***** | ***************** Jane will chase ICN for final comments and agreed final data if nothing heard by close of play on 17th.... we want feedback by 22nd Sept at latest (any later and we'll slip the release date from 15th to 31st October) ******************* | |||||||||||||||||||||||||||||||||||||||||||
| IHE | Freeset | Farzaneh | Annual - Q3 | YES | Yes - Sent to François Macary on July 5th | New additions prior Prior to migration: 0 Checked with Nicola Ingram ,who was the owner of the RefSet at the time, there were no changes to this RefSet during the authoring cycle i.e. before migration process. During Migration: 37 concepts inactivated (34 included in the report with suggested replacements and 3 without any replacements) 38 new concepts added Refset Members count change (5108 → 5109) | Yes | July 2nd 2020 | July 2nd 2020 | Yes | Yes | Count before migration: 5109 Count after migration: 5102 Inactivated concepts: 46 Newly added (as replacement or alternative): 39 | Yes, Confirmation received from Francois on August 13 The final report was submitted to Francois Macary on July 22, but he is on leave and will be back at the office on August 9. He already confirmed the inactivations and there has been no additional changes. As per Suzy we should be good to go. | 1st July 2021 |
Feedback from FreeSet holder:
Summary of changes |
| Yes | Yes | Production Release complete and sent to Farzaneh + Jane for final review on 13/9/21 ANY RESPONSE FROM IHE??? YES - JUST NEED CONFIRMATION FROM FARZANEH THAT SHE GOT FINAL SIGN OFF FROM FRANCOIS etc Farzaneh confirmed on 18/09/2020, therefore AAT sent Production release to Jane/Suzy on 18/09/2020 - Release complete | ||||||||||||||||||||||||||||
| IPS (HL7) | Freeset | Toni | Annual - Q3 | YES | Yes - sent to Rob Hausam & Wayne Kubick on Jul 2, 2020; sent to HL7 contacts 9-Jul. ----- 21-Jul - received feedback re: inactivations | 187 concepts inactivated; replacements accepted for most; small number of alternative replacements requested. 66 CRS requests for addition of new concepts. | Not yet - Suzy/Toni chasing Rob... | 1st July 2021 | July 2nd 2020 | July 2nd 202026-July | Initial report:
Summary of changes:
Manual additions:
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| Yes | YesSuzy confirmed on 17/09/2020 that HL7 signed off, all good to continue to Production! | AAT sent Production release to Jane/Suzy/Toni on 2914/09/2020 2021 - Release complete ***************** QUESTION - Just to check everyone's happy with this now being RF2 only??? ******************* | ||||||||||||||||||||||||||||||||
| Not yet - Suzy/Toni chasing Rob...
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| General Dentistry | Reference Set | NickiSarah | Annual - Q3 | YES | None | Yes | July 2nd 2020 | July 2nd 2020 | Yes, changes sent to chairs of Dentistry CRG on 7th July 2021 | No requested additions; 1 inactivation and concept removal; 2 replacement concept addition | Yes - confirmation received from Mark Jurkovich on 8th July 2021; confirmation received from Jørn Jørgensen on 19th July 2021 | 1st July 2021 |
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| Yes - 22/07/21 | Yes - 22/07/21 | 16/9/21 - The concerns raised by the UK will be discussed in the Dentistry CRG meeting in October. Therefore we will proceed with the refset as it currently stands for 2021, & any updates that come out of those discussions will be implemented in 2022... 14/9/21 - Production Release complete and sent to Sarah for final review... 23/7/21 - AAT received final handover, downloaded Refset Delta from the tool, generated + validated the Release package, and sent it over to Sarah for final cross checks before proceeding (along with Release Notes for updating) | No changes on migration | Yes | Yes | Jane confirmed on 17/09/2020 that Nicki checked zero changes is correct with Dentistry group - they signed off, so clear to go to Production AAT Published Production release | ||||||||||||||||||||||||||
| GP/FP | Reference Set | Cathy | Annual - Q3 | YES | N/A | Nil that I am aware of. | N/A | July 2nd 2020 | July 2nd 2020 | Yes | Yes | 1st July 2021 |
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| Yes | Yes | ***************** SHOULD WE SEND STRAIGHT TO ED + ZAC FOR REVIEW NOW OR WAIT UNTIL INTERNAL SIGN OFF FIRST??? 16/9/21 No, Jane confirmed that we want to keep the feedback requsts generic for all countries, so no requirement to send this to specific people anymore... ***************** 15/9/21 - Production Release complete and sent to Cathy for final review...AAT Published Production release | ||||||||||||||||||||||||||||||
| GPS | Freeset | N/A | Annual - Q3 | no | N/A | N/A | N/A | N/A | AAT Published Production release | ||||||||||||||||||||||||||||||||||||||
| GPS | Reference Set | N/A | Annual - Q3 | no | N/A | N/A | N/A | N/A | AAT Published Production release | ||||||||||||||||||||||||||||||||||||||
| GPS Miscellaneous | Reference Set | N/A | NEVER PUBLISHED | YES | N/A | N/A | N/A | N/A | EXAMPLE REPORT | Rory adding 4200 new social determinance concepts in 17/09/2020 - AAT to then rebuild refset... Completed and included in the GPS main release (on ) - this refset does not get published separately and so Release is complete | |||||||||||||||||||||||||||||||||||||
| GMDN | Equivalence Table (simple map) | Donna | Every 6 months - Q1 + Q3 | no | N/A | N/A | N/A | N/A | AAT Published Production release . | ||||||||||||||||||||||||||||||||||||||
| MedDRA | Reference Set | N/A | Annual - Q1 | no | N/A | N/A | N/A | N/A | Not til April 2021 | ||||||||||||||||||||||||||||||||||||||
Nursing Activities | Reference Set | Cathy | Annual - Q3 | YES | No | Nil that I am aware of. | N/A | July 2nd 2020 | July 2nd 2020 | Yes | Yes | AAT Published Production release | 1st July 2021 |
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| Yes | Yes | ***************** SHOULD WE SEND STRAIGHT TO ED + ZAC FOR REVIEW NOW OR WAIT UNTIL INTERNAL SIGN OFF FIRST??? ***************** 15/9/21 - Production Release complete and sent to Cathy for final review... | |||||||||||||||||||||||||||||
Nursing Health IssuesNursing Health Issue | Reference Set | Cathy | Annual - Q3 | YES | No | Nil that I am aware of.N/A | July 2nd 2020 | July 2nd 2020 | Yes | Yes | AAT Published Production release1st July 2021 |
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| Yes | Yes | ***************** SHOULD WE SEND STRAIGHT TO ED + ZAC FOR REVIEW NOW OR WAIT UNTIL INTERNAL SIGN OFF FIRST??? ***************** 15/9/21 - Production Release complete and sent to Cathy for final review... | |||||||||||||||||||||||||||||||
| Odontogram | Reference Set | NickiSarah | Annual - Q3 | YES | 70 added, 20 removed | Approved July 7th. | July 2nd 2020 | July 2nd 2020 | Yes, changes sent to chairs of Dentistry CRG on 7th July 2021 | 44 requested concept additions; no inactivations; no concepts removed | Yes - confirmation received from Mark Jurkovich on 8th July 2021; confirmation received from Jørn Jørgensen on 19th July 2021 | 1st July 2021 |
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This spreadsheet details the requested additions to the Odontogram: Dentistry Refset Change Report.xlsx | Yes - 22/07/21 | Yes - 22/07/21 | 16/9/21 - The concerns raised by the UK will be discussed in the Dentistry CRG meeting in October. Therefore we will proceed with the refset as it currently stands for 2021, & any updates that come out of those discussions will be implemented in 2022... 14/9/21 - Production Release complete and sent to Sarah for final review... 23/7/21 - AAT received final handover, downloaded Refset Delta from the tool, generated + validated the Release package, and sent it over to Sarah for final cross checks before proceeding (along with Release Notes for updating) | Yes | Yes | Jane confirmed on 17/09/2020 that Nicki checked zero changes is correct with Dentistry group - they signed off, so clear to go to Production AAT Published Production release | |||||||||||||||||||||||||||
| Orphanet | Equivalence Table (simple map) | Donna | Annual - Q1Q3 | no | Yes | July 2021... | N/A12/08/2021 - Maria + Donna confirmed now ready for Release in mapping tool - AAT to ask Rick to generate Delta... | N/A | Maria to upload list of changes
| Not til April 2021 |