JANUARY 2024
| Product | Type / Next Release Date | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | |||||||||||||
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| 1 | ERA PLEASE DON'T AUTHOR UNTIL Q4 each year | Freeset Cut off date:
Next Rel: 31/05/2024 | Yong | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July | Yes, require ERA feedback on two inactivations. | Email sent to ERA on January 22, 2024 ANY FEEDBACK?? ( Emailed Yong on 21/2/2024 to confirm) | 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version |
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| 2 | ICNP Nursing Practice Refset PLEASE DON'T AUTHOR UNTIL Q4 each year | Reference Set Cut off date:
Next Rel: 31/05/2024 | Cathy | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July | Review by ICN Editorial Board. | Feb 24 - Awaiting internal review by Jane... | Yes | 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version | After changes migration report (excludes the extra requested concepts): internationalClassificationForNursingPracticeReferenceSet_77271203_20240305_005918_Finish.xlsx RF2 export which includes all members for 2024: members_internationalClassificationForNursingPracticeReferenceSet1157358007_20240306.txt | 7 March 2024 | PUBLISHED | |||||||||||||||
| 3 | IHE PLEASE DON'T AUTHOR UNTIL Q4 each year | Freeset Cut off date:
Next Rel: 31/10/2023 Subsequent Release: 30/04/2024 | Farzaneh | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July | Yes, requires review by | Refset Members - before migration 5356 Inactivated members - 15 Members added as replacement - 7 Members added as per CRS request - * Refset Members - After migration 5356 | January 2024 Update: File containing changes (https://docs.google.com/spreadsheets/d/1Z28Zt5bYwuIjtFAtTPj-XER6iiqOC1SD/edit#gid=2097339953) sent to Francois on 9 January 2024 for review (after confirming with Suzy Roy. She will follow up with Francois re timelines for 2024). Review completed by Francois on 29 January, 2024. Free set updated on 31 January 2024. Feb 24 - Ready to start work on Release... | 1st August 2023 1st January 2024 AFTER 2023 - MOVING TO JAN CYCLE + GPS just waits for them until July - LAST JULY IHE RELEASE IN 2023... | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version |
| The export button was greyed out so a report was not generated. Here is the RF2 export after migration:
| Yes - January 30 | |||||||||||||||
| 4 | GP/FP PLEASE DON'T AUTHOR UNTIL Q4 each year | Reference Set Cut off date:
ext Rel: 31/05/2024 | Cathy | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July | No | Feb 24 - Awaiting internal review...Monica signed off, so just waiting for green light from Cathy... | 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version | generalPracticeFamilyPracticeReferenceSet_8616007_20240304_234927_Finish.xlsx -as noted via email one extra concept added after migration. | 7 March 2024 | PUBLISHED | ||||||||||||||||
| 5 | GMDN | Simple Map Next Rel: 31/03/2024 | Donna | Every 6 months - Q1 + Q3 (31/03) | NO | Internal review (Suzy/Jane/ Donna/Monica) External review?????? CHECK.... | New Contact: deniz.bruce@gmdnagency.org Feb 24 - Ready to start work on Release... | Dependencies: GMDN = Jan SNOMED = Jan | N/A | |||||||||||||||||||
| 6 | MedDRA | Reference Set Cut off date:
Next Rel: 30/04/2024 | N/A | Annual - Q2 (by 30 April at latest) | NO | N/A | N/A Feb 24 - Awaiting new content from WCI... | 1st January 2024 Meetings start w/c 15th Jan to get data prepped for Feb 24 | N/A | Traceability matrix - MedDRA (April 2023) | ||||||||||||||||||
| 7 | NCPT | Reference Set Cut off date:
Next Rel: 30/04/2024 | Elaine Wooler | Annual - Q2 (by 31 May at latest) | NO | YES - CRG set up to review | Feb 24 - Ready to start work on Release... | 1st January 2024 | TBC | |||||||||||||||||||
| 8 | Spanish Edition | Extension Next Rel: 30/04/2024 | termMed | Annual - Q2 (by 30 MAR at latest) | NO | NO LONGER (Beta period removed) - internal review only by termMed | See Traceability Matrix for full details | N/A Feb 24 - Awaiting new content from termMed... | N/A | N/A | Received new cycle files from termMed on .... |
JULY 2024
| Product | Type | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | |||||||||||
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| 1 | EDQM | Map Cut off date:
Next Rel: 30/09/2024 | Alejandro - NO CONTENT TEAM WORK Michael (going forward) | Annual - Q2 (by 31 May at latest) | No | Yes - Chris Jarvis (however token review as he's not an RF2 user) | ALL (brand new first time Production release) | Feb 24 - Awaiting new content from WCI / Implementation team... Current plan is to migrate the content to old Mapping Tool, and then maintain it from there going forwards (Donna/Michael) - SO WE NEED TO DECIDE IF WE'RE DOING THIS FIRST BEFORE 2024 EDQM Release... emailed Michael on 21/2/24 to ask if he has confidence now... YONG confirmed no response from ERA - he will chase now... | N/A - Implementation team chooses cut off date + automates delta files Let's try to get dates agreed with Implementation team for next meeting... | INT - Jan 23 EDQM - March 23 | HANDOVER TO BAU TO BE INITIATED SHORTLY - Jane/Suzy to run BAU scheduling | QUESTION REMAINS over whether or not content continues to be automated by Implementation team, or passed to the content team for maint??? | Monica + Jane to discuss with Alejandro and agree BAU process | |||||||||||||
| 2 | DICOM | Freeset Cut off date:
Next Rel:
| Maria | Annual - Q4 (by 31 Oct at latest) | YES | Yes requires review by David Clunie Maria sent list to David for review on 10/7/24 - awaiting David's review | Total ref set members before any changes = 5166 Changes for 2024 107 concepts to add new 28 inactive concepts | Report sent to DICOM 10 July 2024 DICOM Report - inactive concepts and new members 10 July 2024.xlsx | ||||||||||||||||||
| 3 | General Dentistry | Reference Set Cut off date:
Next Rel:
| Sarah (Maria) | Annual - Q3 (by 31 Oct at latest) | YES | Yes, requires review by Mark Jurkovich. | Total ref set members before any changes = 227 Changes for 2024 0 concepts to add new 3 inactive concepts | Report sent to Mark Jurkovich 12 July 2024 | DICOM Report Yes 3 replacements agreed with Mark | 16 July 2024 | members 10 | 16 July 2024 | 16 July 2024 | Also noted here
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| 4 | Dental Periodontal | Reference Set Cut off date:
Next Rel: 31/10/2024 | Sarah | Annual - Q3 (by 31 Oct at latest) | YES | Yes | 1st August 2025 The content might be incorporated in the General Dentistry refset, if not we'll release this from 2025 onwards | Still to be developed - Maria + Monica confirmed they're now targeting July 2025 | TBC | |||||||||||||||||
| 5 | Odontogram | Reference Set Cut off date:
Next Rel:
| Sarah (Maria) | Annual - Q3 (by 31 Oct at latest) | YES | Yes | Total ref set members before any changes = 229 Changes for 2024 0 concepts to add new 3 inactive concepts | Report sent to Mark Jurkovich 12 July 2024 Odontogram ref set - inactive members and new concepts 12 July 2024.xlsx | Yes 3 replacements agreed with Mark | To remain in the July cycle | 16 July 2024 | Odonotgram ref set inactives report 16 July 2024.csv Odontogram ref set changes after removal of inactives 16 July 2024.csv | 16 July 2024 | 16 July 2024 | Also noted here
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| 6 | EML DRUGS | Reference Set Next Rel: part of GPS + IPST | Rory Davidson | NEVER PUBLISHED (just feeder for GPS + IPST) | YES | N/A | N/A | N/A | Rory confirmed refset data finalised on 26 July 2023 | 26 July 2023 | Rory confirmed 0 records removed, and approx 0 added. |
| 26 July 2023 | 26 July 2023 | ||||||||||||
| 7 | GPS Misc. | Reference Set Next Rel: part of GPS | Rory Davidson | NEVER PUBLISHED (just feeder for GPS) | YES | N/A | N/A | N/A | Rory confirmed refset data finalised on 26 July 2023 | 26 July 2023 | Rory confirmed 14 records removed, and approx 9 Records added. |
| 26 July 2023 | 26 July 2023 | ||||||||||||
| 8 | GPS | Freeset Next Rel: 31/10/2023 | N/A | Annual - Q4 (by 31 Oct at latest) | N/A | N/A | N/A | See email on at 18:46 for full details of Release deliverables to be sent to Kelly + Released by me | N/A | N/A | Traceability matrix - GPS release (July 2022) | ***** AGREED ON CALL THAT ALL FEEDER SETS MOVED TO JAN WILL USE JULY 22 VERSIONS FOR THIS CYCLE ONLY | ||||||||||||||
| 9 | GPRS | Reference Set Next Rel: 31/10/2023 | N/A | Annual - Q4 (by 31 Oct at latest) | N/A | N/A | N/A | See email on at 18:46 for full details of Release deliverables to be sent to Kelly + Released by me | N/A | N/A | Traceability matrix - GPS release (July 2022) |
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| 10 | GMDN | Simple Map Next Rel: 30/09/2024 | Donna | Every 6 months - Q1 + Q4 (30/09) All on track - Donna has completed July but will promote in August as usual, so she will raise ticket for Rick shortly... | NO | Internal review (Suzy/Jane/ Donna/Monica) External review?????? CHECK.... | New Contact | Dependencies: GMDN = 1st July SNOMED = 1st July | N/A | Traceability matrix - GMDN (July 2022) | AGREED WITH DONNA THAT WE WILL PUT GMDN MAPPING ON HOLD UNTIL AFTER SEPT 23 RELEASE TO PREVENT IMPACT | |||||||||||||||
| 11 | IPS (HL7) | Freeset Cut off date:
Next Rel: 31/10/2023 | Elaine | Annual - Q4 (by 31 Oct at latest) Elaine has chased Rob by email for confirmation of final concepts to add + sign off ready to begin... Maria also confirm 510 requests in CRS for new (but existing) concepts to be added back in March. We just need to check that this is within the 10% allowed to be added in first 5 years (already breached that from 2018 - 2023)... Monica has emailed Jane etc to ask if the new 510 are acceptable... | YES | Yes requires review by Rob Hausam. | YES 27th July due back 7th August 9th August - STILL no answer from Rob..... | 9/8/23 - Rob bad at feedback across the board, so Jane will see what other options we have at HL7... Feedback received 16 August 2023 | 27th July - after Maria has met with Elaine | 27th July | Unable to run migration report before completing the migration as the button greyed out (known issue) downloaded report after the changes made MBR export members IPS HL7 ref set 18 August 2023 after migration and addition of new members.txt 22 August 2023 - Additional concept added IPS HL7 ref set 22 August 2023 with extra member heavy smoker.txt | 18 August 2023 | 18 August 2023 | So from spreadsheets provided we ascertained:
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| 12 | IPS Terminology (IPST) | Freeset Cut off date:
Next Rel: 30/11/2023 | Rory Davidson | Annual - Q4 (by 30 Nov at latest, as based on Oct IPS release each year) | YES | Review by someone would be useful (but not Rob as he already reviews IPS Freeset) - maybe our Implementation Team (ask them to upload it to their IPS termserver to see if issues?) | ||||||||||||||||||||
| 13 | Orphanet | Simple Map Cut off date:
Next Rel:
CURRENTLY FOLLOWING PLAN: see my email at 15:56 on 3/7/24 | Maria Donna | Annual - Q4 (by 31 Oct at latest) Awaiting update in Mapping Tool - Donna to confirm after she speaks to Rick... | NO - CANNOT move to Jan as would need to change INSERM contract | Requires review by INSERM - Agreed with Jane + INSERM: | Mapping tool | |||||||||||||||||||
| 14 | Spanish Edition | Extension Next Rel: 31/10/2023 | termMed | Annual - Q4 (by 30 SEPT at latest) | NO | NO LONGER (Beta period removed) - internal review only by termMed | See Traceability Matrix for full details | N/A | N/A | N/A | Received new cycle files from termMed on ........ |
DEPRECATED
| Product | Type | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | |
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| 1 |
| Jane |
| FORMAL DEPRECATION TO BE ACTIONED | WE NEED TO AGREE ON A DEPRECATION PROCESS FOR THE NURSING ACTIVITIES + NURSING HEALTH ISSUES REFSETS: |
| N/A | N/A | TO BE DEPRECATED | |||||||
| 2 |
| Jane |
| FORMAL DEPRECATION TO BE ACTIONED | WE NEED TO AGREE ON A DEPRECATION PROCESS FOR THE NURSING ACTIVITIES + NURSING HEALTH ISSUES REFSETS: |
| N/A | N/A | TO BE DEPRECATED |